Folders and file names

Aim

To ensure a clear, well-organized allocation of folders and files for a project

 

Requirements

  • A file structure on the network that is clear and well-organized. We strongly advise a structure based on the standard file structure (in Dutch or English).

 

Responsibilities

Executing researcher: Set up a clear and well-organised file structure and keep track of saving files in relevant folders with appropriate file names.
Project leader: Familiarise yourself with the file structure and ensure that the structure is/remains logical as the project progresses.
Research assistant: Consult executing researcher about relevant folders and file names.

 

How to

A well-organized file structure on your computer helps you and others to retrieve files (quickly). To be able to benefit from this, it is important to start with a clear and well-organized structure when starting your research project. We strongly advise a structure based on the standard file structure. Examples of file structures are shown below and the standard file structure can be downloaded (as zip format) in Dutch or English. In this standard file structure, also example documents can be found for the METC procedure, privacy regulation, liability insurance, etc.
Think carefully about naming your files properly and work with version numbers if the file is constantly being modified, for instance, an article or analysis, i.e. article v1, article v2. Or use the date, i.e. article 4Jan14, article 020214.
Click here for: Standard file structure (in Dutch or English)

standaardstructuur

and Examples folders and files

Folders and filenames_3

 

Audit questions

  1. Are folders clear and logically organized?
  2. Are file names logically chosen, including version number (date or number)?

 

V3.0: 12 May 2015: Revision format (requirements, documentation, responsibilities)
V1.3: 30 May 2014: Addition zip file with standard folders
V1.2: 1 Jan 2010: English translation
V1.1: 22 Jan 2009: Amendment to paperless archiving
V1.0: 22 Mar 2004